How to Make Your Board Meetings More Productive | Property Enhancer

The board meeting provides a great opportunity for your company’s board to benefit from the experience, perspective, and influence of Important People. If you allow them to be occupied with reading reports, completing formalities or discussing procedural issues, your board will leave the meeting with less than it could have.

The most effective board meetings include productive discussions and action items that are concrete. Follow these guidelines to enhance the effectiveness of your meetings.

Get a clear understanding of your digital board portals board members’ schedules prior to your meeting. Begin by using a program like Doodle to find the most common open dates in your board members’ calendars. Once you’ve found the most suitable time, you can contact the people who manage their schedules directly to confirm their availability.

Begin the meeting by giving a brief overview on the major issues and inputs requested. This will likely include recapping highlights from pre-meeting phone calls as well as the board’s agenda.

Give your department heads and committee members the time and space to communicate important information and reports. This will allow the board to remain up to date. Remember that the board might require a revisit or discussion of topics that weren’t resolved at the previous meeting. It is beneficial to designate one of your team to ensure that these items are followed up following the meeting. The board should also determine any necessary next steps. This should be clearly recorded in the minutes. There should be a deadline and expectation for each item.